The security of board management is vital to enable directors to effectively fulfill the objectives of their organization. The adoption of a cloud-based board portal lets companies centrally store and share sensitive information without the risk of using outdated sharing methods like email. Directors can access documents safely and easily from any device, be it board management software and vdr prior to or after the start of a meeting.
With a dedicated board software, the same platform can be used by all board members to collaborate on documents for the company and conduct meetings. Information can be accessed, and retrieved at any time from any device through a robust search function. Directors can stay up-to-date about board matters when they travel.
Board portals can be set up to allow granular control of the permissions of folders and documents and also an audit trail to track all activity. They can be secured with encryption of data both in transit and in rest remote wipe of lost devices along with a solid business continuity plan and uptime guarantee. They should also offer 24/7 support from knowledgeable, in-house staff and have robust security procedures including regular penetration testing by third parties, for example, a SOC 2 report and ISO 27001 certification.
Choose a board portal that can provide a single platform for managing all your board’s duties – not only meetings but also research and support functions like deadlines and briefing reports. This allows all of your crucial functions to be handled in one location, eliminating the need to exchange emails between the board secretary and the report writer, as well as the risk of security when sending confidential documents by email.