Productive board meetings require an organized approach to meeting management that ensures you get the most out of the time you have allotted to your meeting. This means staying on track, avoiding rabbit trails and other unnecessary detours, and reiterating agenda goals if necessary. It is also crucial that you have a timer in place to keep the agenda in motion, and a person who takes detailed notes so that everyone can read the notes later.
Distribute the agenda as well as all pertinent materials ahead of time so attendees are able to prepare. This will ensure that the meetings on track and allow discussions to begin once check my source everyone is at up to speed on the pertinent topics.
Reduce the time you spend on routine reports and items which can slow conversations and leave participants bored and disengaged. Instead concentrate on discussions about strategic issues and key topics that drive the organization forward.
Recognize trends in your routine reports, then turn them into action items that the board members can address during their meeting. This is a great method of energizing your board members and they will be charged with solving a specific problem rather than just responding to reports.
Give your board members an opportunity to share their opinions and thoughts during the meeting. This will make them feel heard and appreciated and could bring new ideas to be proposed that otherwise would have not been considered.